The Project Coordinator
The Project Coordinator is responsible for the day-to-day running of the PSP. They will work closely with the Steering Group and are usually the main point of contact with the JLA Adviser. Tasks include organising Steering Group teleconferences and meetings, writing and following up on action notes, maintaining the PSP contacts database, managing communications with stakeholders and the wider community, organising the final workshop and being the first port of call for enquiries. The Coordinator may also get involved with preparing a website, using social media to publicise the PSP, producing and publicising the survey and downloading the survey results ready for the Information Specialist.
The amount of time this coordination takes should not be underestimated. Our experience tells us that this role could take a minimum of 1-2 days a week for the life of the project, with some periods being busier than others. PSP coordination roles can all be quite different and the time taken for the role also depends on things like the ability and willingness of the Steering Group to take on tasks, and how easy it is to find patient and clinician groups to communicate with. Some larger PSPs have employed a Project Coordinator for this role, other smaller groups have been supported by someone already available in their own organisation.
Ideally the administration and coordination of a PSP should be undertaken by one person or organisation on the Steering Group. The value of this vital role being held centrally and consistently throughout the process cannot be overstated.